The short version
- Tasks belong to the event, not to a person, so everyone planning the wedding sees the same list.
- Every task can carry a due date, a priority (low, medium, high), a category (general, payment, meeting, purchase, call, other) and a note.
- Payment tasks carry an amount and a currency, so what is due to whom is visible in the list.
- The list sorts itself: overdue, today, tomorrow, this week, later, unscheduled; filter by pending or done; search by name.
- Planning is free without a time limit, on iOS, Android and the web.
What a task is
A task is one line of the checklist with the fields that make it actionable: a title, an optional description, a due date, a priority and a category. Payment tasks (the caterer’s balance, the florist’s deposit) also carry an amount and a currency. A task is pending until you tick it, and it records when it was completed. On the web app a task can also carry a time, reminders, the person it is assigned to and a few steps, all optional, so a quick task is still one line.
Tasks live on the event. There is no personal to-do list in Vowly Event and no account-level planning: every task belongs to one wedding, one birthday, one launch. That is why a team member who opens the event sees exactly the list you see.
How the list sorts itself
The list is grouped by when things are due rather than by when they were added: overdue first, then today, tomorrow, this week, later, and the tasks with no date at the end. Inside each group the nearest date comes first and, on the same date, the higher priority. Filter to pending, done or all; search by title. The effect is that opening the list on a Monday tells you what this week is, without scrolling through what April was.
| Field | What it is for | Example |
|---|---|---|
| Title | The task, as a verb | Send final numbers to caterer |
| Due date | When it must be done; drives the sorting | 10 days before the wedding |
| Priority | Low, medium or high; breaks ties on the same date | High |
| Category | General, payment, meeting, purchase, call, other | Payment |
| Amount + currency | Payment tasks only; what is due | €1,850 |
| Description | Details, phone numbers, what was agreed | Menu counts: 48 beef, 31 fish, 12 veg |
| Status | Pending or done, with the completion time | Done |
Planning with other people
Invite the people planning with you to the event, as editors who can add and tick tasks or as viewers who can only read. Team invites are part of the paid plan and not included in the 14-day trial; the people you invite need no subscription of their own. Because the tasks belong to the event, there is nothing to sync and no second list: a mother who ticks “confirm florist” on her phone ticks it on yours. The same team sees the guest list, the budget, the seating plan and the menu.
Using the checklist from this guide
On the web app, “Add a ready-made checklist” gives the event a wedding checklist in one go: tasks dated from the wedding day, with anything you do not need unticked first. It does not copy the wedding checklist guide line for line, so add what is missing yourself: open the event, add a task and set its date from your wedding date.
A task with a date reminds you the day before, or an hour before if it has a time; you can pick other reminders, from the moment it is due to a week before, or none. Reminders arrive as notifications in Vowly Event, not by email. A task can also be assigned to one person on the event team, who is notified at once and from then on receives its reminders alone. Anyone other than you has to be on the team first, and team invites stay on paid plans, outside the 14-day trial. Setting reminders, assigning tasks and adding the ready-made checklist are on the web app today; the iPhone and Android apps cannot do that yet, though reminders already arrive there as notifications.
Where it fits with the other tools
The task list is one tile of the planning hub. Next to it sit the budget, which is where payment amounts belong once they are paid, the seating plan, which reads the guest list the replies fill, and the guest experience tools that guests actually see: the schedule, the menu, the music requests, the gift list. The checklist tells you when; the other tools are where the work happens.
Questions people ask
- Is the wedding checklist app free?
- Yes. Tasks, the guest list, the budget and the seating plan are free without a time limit, on iOS, Android and the web. The paid part is the guest side: publishing the invitation, collecting replies and opening the guest portal with its menu, music, day-of timeline and gift list, from €7.99 a month with a 14-day trial.
- Can I share the checklist with my partner or a planner?
- Yes, with a paid plan: invite them to the event as editors or viewers. Team invites are not part of the 14-day trial. Tasks belong to the event, so everyone sees and ticks the same list.
- Does the app remind me when a task is due?
- Yes, on the web app: a task with a date reminds you the day before, or an hour before if it has a time, and you can choose other reminders or none. Reminders arrive as notifications in Vowly Event, not by email, including in the iPhone and Android apps, which cannot set them yet.
- Can I import this checklist into the app?
- Not this page’s list line for line. On the web app, “Add a ready-made checklist” puts a wedding checklist on the event in one go, dated from the wedding day; anything else from this guide you add yourself.
- Can a task hold a payment?
- Yes. A task in the payment category carries an amount and a currency, so the caterer’s balance and its due date sit in the same line.