- Tasks belong to the event, not to a person, so everyone planning the wedding sees the same list.
- Every task can carry a due date, a priority (low, medium, high), a category (general, payment, meeting, purchase, call, other) and a note.
- Payment tasks carry an amount and a currency, so what is due to whom is visible in the list.
- The list sorts itself: overdue, today, tomorrow, this week, later, unscheduled; filter by pending or done; search by name.
- Planning is free without a time limit, on iOS, Android and the web.
What a task is
A task is one line of the checklist with the fields that make it actionable: a title, an optional description, a due date, a priority and a category. Payment tasks (the caterer's balance, the florist's deposit) also carry an amount and a currency. A task is pending until you tick it, and it records when it was completed. That is deliberately all; a task list that asks for more than that stops being used by the second month.
Tasks live on the event. There is no personal to-do list in Vowly Event and no account-level planning: every task belongs to one wedding, one birthday, one launch. That is why a team member who opens the event sees exactly the list you see.
How the list sorts itself
The list is grouped by when things are due rather than by when they were added: overdue first, then today, tomorrow, this week, later, and the tasks with no date at the end. Inside each group the nearest date comes first and, on the same date, the higher priority. Filter to pending, done or all; search by title. The effect is that opening the list on a Monday tells you what this week is, without scrolling through what April was.
| Field | What it is for | Example |
|---|---|---|
| Title | The task, as a verb | Send final numbers to caterer |
| Due date | When it must be done; drives the sorting | 10 days before the wedding |
| Priority | Low, medium or high; breaks ties on the same date | High |
| Category | General, payment, meeting, purchase, call, other | Payment |
| Amount + currency | Payment tasks only; what is due | €1,850 |
| Description | Details, phone numbers, what was agreed | Menu counts: 48 beef, 31 fish, 12 veg |
| Status | Pending or done, with the completion time | Done |
Planning with other people
Invite the people planning with you to the event, as editors who can add and tick tasks or as viewers who can only read. Because the tasks belong to the event, there is nothing to sync and no second list: a mother who ticks 'confirm florist' on her phone ticks it on yours. The same team sees the guest list, the budget, the seating plan and the menu.
Using the checklist from this guide
Today you add tasks yourself: open the event, add a task, set its date from your wedding date. Working from the twelve-month checklist takes an evening and is worth doing in one sitting, with the dates set as you go; the spreadsheet on the hub page is the same list with a month column to work from. A one-tap import of this checklist into an event is on our list and not yet built, so this page says so rather than promising it.
What the app does not do, so you can plan around it: it does not send reminder notifications for tasks, and it does not assign a task to a single named person; the owner lives in the title or the description for now. The sorting by date and the shared list are what carry the plan.
Where it fits with the other tools
The task list is one tile of the planning hub. Next to it sit the budget, which is where payment amounts belong once they are paid, the seating plan, which reads the guest list the replies fill, and the guest experience tools that guests actually see: the schedule, the menu, the music requests, the gift list. The checklist tells you when; the other tools are where the work happens.
FAQ
- Is the wedding checklist app free?
- Yes. Tasks, the guest list, the budget, the seating plan and the menu are free without a time limit, on iOS, Android and the web. The paid part is the guest side: publishing the invitation and collecting replies, from €7.99 a month with a 14-day trial.
- Can I share the checklist with my partner or a planner?
- Yes. Invite them to the event as editors or viewers. Tasks belong to the event, so everyone sees and ticks the same list.
- Does the app remind me when a task is due?
- Not today. The list sorts itself into overdue, today, this week and later, which is what most couples check; task reminder notifications are not built.
- Can I import this checklist into the app?
- Not yet with one tap; you add the tasks yourself, which takes an evening from the spreadsheet on the hub page. An import is on our list.
- Can a task hold a payment?
- Yes. A task in the payment category carries an amount and a currency, so the caterer's balance and its due date sit in the same line.